THE CONCLAVE

Each year the Miniature Book Society hosts an annual gathering of its members referred to as a Conclave. The Conclave — typically a three-day event — is held every autumn in a different city and is eagerly anticipated by the members. Recent Conclaves have been held in Princeton, New Jersey, San Diego, Seattle, Ann Arbor, Michigan, New Orleans, Dublin, Ireland, and Amsterdam. Attendees look forward to guest speakers, tours, workshops, book auctions, a book swap and an all-day book fair, but most of all, connecting with fellow miniature book enthusiasts and the camaraderie that miniature book lovers share.

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MBS Conclave XXXVI
Charlottesville, Virginia
Friday, August 10 – Monday, August 13, 2018

Conclave Host: Rick Hill

The Conclave begins with a bang right after noon on Friday. Registration will be at the Harrison Institute and Small Special Collections Library at 1 p.m. The address is 160 McCormick Rd. The easiest route is to take the free Trolley Shuttle outside of the Omni Hotel to the stop at McCormick Road and UVA Chapel. 

The Harrison Institute and Small Library will be across the street and to the left of the larger Alderman Library. Registration will be one floor down from the entrance. You may also drive to the location and park next to the nearby Student Union. 

The first session will start at 1 p.m. and be a guided tour with Molly Schwartzburg and Caroline Brandt of Caroline’s 15,000-volume miniature book exhibits. You will be able to join the tour at any time.

At about 3 p.m., the Rare Book School will host a reception for our members right next door at the Alderman Library. The director, Michael Suarez and his assistant director, Barbara Heritage, will be your hosts for this event. 

We will then head back to the Omni Hotel for a cash bar, the Silent Auction will be before dinner, and then the Live Auction will start immediately after dinner has been served. This will allow you to have Saturday evening free to enjoy with your friends in the comfort of the open-air downtown area right outside of the Omni. 

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On Saturday morning, a bus will be available at 8:30 a.m. to take you to visit Thomas Jefferson’s home, Monticello. This will be included in your registration fee. Make sure you dress comfortably and wear good walking shoes. It may even be slightly cool as we are going on the earliest tours to avoid the summer heat. The bus will return at noon and then our MBS membership meeting will start at 2 p.m. We will then have a session led by Tony Firman and another by Gabrielle Fox. The evening will be yours to enjoy.

On Sunday morning our much-anticipated Book Fair will begin for members at 9 a.m. and it will run until 4 p.m. Our Award’s Dinner will start at 7 p.m. with our guest speaker, Dr. Barbara Heritage of the Rare Book School. Click here to download the complete schedule.

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Conclave HOTEL

Omni Charlottesville Hotel
212 Ridge McIntire Road
Charlottesville, Virginia  22903
Reservation:  (434) 971-5500, then press "1." Mention “Miniature Book Society”
Rate:   $189 per night; rate is available from August 9, 10, 11, 12, and 13. Cut-off date for special rate:  July 9

Airports

Charlottesville Albermarle Airport - CHO
Nine miles from airport to Omni Charlottesville Hotel (18-minute trip)
Transportation: Super Shuttle, Go Airport Shuttle, Taxi Cab, Car Rental
Note: The Omni Hotel does not offer a free shuttle service

Richmond International Airport (RIC)
80 miles from airport to Omni Charlottesville Hotel (1 hour and twenty-minute trip)
Transportation:  Car rentals and James River Transportation for executive  sedan and limousine service
To schedule James River Transportation, call 804-249-1052.

Washington Dulles International Airport (IAD)
102 miles from airport to Omni Charlottesville Hotel (2-hour trip)
Transportation:  Car rental, Amtrak, Car Service

Washington Reagan Internation Airport (DCA)
116 miles from airport to Omni Charlottesville Hotel (2-hour 15-minute trip)
Transportation:  Car rental, Metro to Union Station / Amtrak, Car Service

 
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Conclave Keepsake

One of the most fun aspects of any Conclave is the keepsake. The keepsake is a gift that many Conclave attendees create or purchase to give to each member of the Conclave. The keepsake can be a miniature book or a miniature book-related item. The keepsake can echo the theme of the Conclave or the location. (One member binds the state song in a hard-bound miniature book.)

The number of keepsakes made should equal the number of attendees at the Conclave. We expect approximately 80 participants at the Charlottesville Conclave. All keepsakes should be sent to this year's Conclave Host:

Rick Hill
The Miniature Book Society
9290 Tower Side Drive, #406
Fairfax, Virginia 22031

Have fun with your keepsake; it is not a competition. 

 
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Conclave Auctions

One of the major forms of income comes from both of the Miniature Book Society’s auctions during Conclave. Both auctions will take place the first night of the Conclave, Friday night, August 10. The auctions take place first by member’s donation of miniature books and miniature book-related items. Below is an explanation of each auction.

The Silent Auction
Members may take the option of splitting the profit from the sale of a treasured miniature book through a 50 / 50 split of the revenue between the donor and The Miniature Book Society. If you would like to do this, you may send those items:

Karen Nyman
7835 Rush Rose Drive, #124
Carlsbad, California 92009

The Live Auction

For those members who are willing to donate their miniature book or book-related item fully to The Miniature Book Society, the answer would be: the Live Auction. 100% of the revenue goes to help The Miniature Book Society. This is a major fund raising activity of the MBS. Every donation is appreciated. For those wishing to send their items to the Live Auction, send them to:

Jim Brogan
53 Dreahook Road
Branchburg, New Jersey 08876

Now, look through your collection and send those extra copies and other items to Jim or Karen. It is one great way to support this wonderful society. 

 

Book Competition & Student Grants

An annual miniature book competition and exhibition, as well as a number of project assistance grants for students, are announced each year at the conclave. 

For information about the annual miniature book competition and exhibition, go here.  For information about project assistance grants, available to students enrolled in a fine arts, graphic arts, book arts or information and library sciences program, go here