Each year the Miniature Book Society hosts an annual gathering of its members referred to as a Conclave. The Conclave - typically a three-day event - is held every autumn in a different city and is eagerly anticipated by the members. Recent Conclaves have been held in Princeton NJ, San Diego CA, Seattle WA, Ann Arbor MI, New Orleans LA and Dublin, Ireland. Attendees look forward to guest speakers, tours, workshops, book auctions, a book swap and an all-day book fair, but most of all, connecting with fellow miniature book enthusiasts and the camaraderie that miniature book lovers share.
MBS Grand Conclave XXXIV
Friday, August 5 – Monday August 8, 2016
Grand Conclave XXXIV will be held in the historic city of McKinney, Texas, about 30 miles northeast of Dallas. McKinney has a vivid and diverse spirit developed from the history that shaped it. Established in 1848, McKinney is named for Collin McKinney, a signer of the Texas Declaration of Independence. The city has grown from a cotton town to a vibrant modern city. It has retained its charming qualities and sense of community, a special heritage attributed to the pioneer spirit of the city’s earliest settlers. The city’s crown jewel is the historic downtown district that is one of the oldest, most authentic and thriving in Texas. Historic McKinney serves as a retail, dining, entertainment and conference destination. With its upscale boutiques, galleries, dining, pubs and winery, McKinney is rich in tradition and charming southern hospitality.
The Sheraton McKinney Hotel is the Conclave venue. The Sheraton McKinney is located 30 miles northeast of Dallas at the intersection of State Highways 75 and 121. The hotel is 35 minutes (depending on traffic and time of day) from Dallas Fort Worth International Airport (DFW) or Dallas Love Field Airport (DAL). For shuttle service, go to: www.airportshuttles.com.
We have arranged for a Conclave group rate of $119 per night with a junior suite upgrade for just $50 more. Hotel reservations can be arranged by calling direct to the Sheraton McKinney at 972-549-4000 ext 2 and ask for the Miniature Book Society discounted group rate. You can also book online at:
Hotel registration must be completed by July 7th to secure the special group rate that will be in effect from August 2nd through August 11th.
Hotel amenities include Sheraton Sweet Sleeper Beds, flat screen TV, free WiFi, fitness center, pool, Sweetwater Bar and Grill, full service restaurant, room service, and free parking.
Registration fee is $275 per person and includes a keepsake bag, a special Conclave keepsake, dinner (with beer and wine) on Friday evening, 3 breakfasts (Saturday, Sunday, and Monday), roundtrip bus to historic McKinney on Saturday afternoon, the Saturday program, a dessert buffet on Saturday evening, admission to the MBS Book Fair, and the Awards Banquet on Sunday evening.
All members who arrive early on Thursday, August 4th, are invited to hop on the Sheraton’s hotel shuttle at 6:30 pm for a 15-minute ride to gorgeous Mitas Hill Vineyards. The vineyard will be at the peak of the Texas grape harvest and you will think you are in Tuscany or Napa Valley. Perched on top of a hill (yes, a hill in Texas), the glass walled octagonal restaurant provides a lush 360° view of the vineyard. Known for its Texas WAGYU steaks, we will wine taste and feast on a fixed price dinner with 2 choices of entree. If you wish to attend this event, include an additional $75. We will return to the Sheraton via hotel shuttle.
Friday, August 5th. This is typically a relaxing day that includes time for members to check in, register from 2 to 5 pm, mix and mingle, and enjoy a special teeny tiny icebreaker activity. The MBS board meeting will be held in the morning. Evening activities at the hotel include a true Texas barbecue with beer and wine, live music, the Book Swap, and the traditional Silent Auction.
Saturday, August 6th. Following a full breakfast will be the annual General Meeting from 9 to 10:30 am. After the General Meeting we will have two workshops running simultaneously. Then you can spend an afternoon in quaint, historic downtown McKinney. You will board a bus to be taken to the Historic Square, filled with wonderful restaurants, boutique shopping, antique shops, art galleries, a rare book shop, Texas specialties like a salsa shop and hand-crafted chocolates, winery and pubs. Everything is easily walkable. A bus will pick everyone up at 4:30 to return to the Sheraton. You will have the opportunity for have lunch or dinner on your own at a number of wonderful restaurants in the Square. The dessert buffet preceding the MBS Auction will begin at 7:30 pm. Be sure to allow enough time to preview the auction items, as this is always a lively event. The distinguished auctioneer will be Father Joe Curran.
Sunday, August 7th. The MBS Book Fair will follow a full breakfast. Vendor set-up can begin at 8:00 am. Between 9:00 and 11:00 am, the Book Fair will be open only to MBS members and then open to the general public beginning at 11:00 am, concluding at 4:00 pm. The Awards Banquet will be preceded by a cash bar reception at 6:00 pm with dinner at 7:00 pm. The special speakers will be Amy Tingle and Maya Stein, operators of The Creative Caravan. These two teachers have toured the United States for the second year in a row in a teardrop-shaped trailer named “Maude”. Maude is filled with handmade miniature books from scores of common folk on a wide variety of topics. Their cross-country tour called the “Tiny Book Tour” is stirring up much new interest in the world of miniature books. The Banquet also features presentations of the Anderson-Yarnell and the Norman W. Forgue Awards as well as the Glasgow Cup.
Monday, August 8th. The final event of the formal Conclave Program will be breakfast where participants can say their ‘good byes’ and/or prepare for the post-Conclave optional trip.
An optional Dallas bus tour to the Bush Presidential Library and the Stanley Marcus Miniature Book Collection at SMU Perkins Library is scheduled for Monday, August 8. We will leave the hotel at 9:30 am via tour bus for Dallas. Lunch will be at the Bush Presidential Library restaurant at your own expense. The cost for this excursion is $60.
Conclave Registration: Deadline is July 7th. Send payment and registration form (available on MBS website) to Karen Nyman, MBS Treasurer, 702 Rosecrans Street, San Diego CA 92106-3013.
Sheraton McKinney Hotel Reservations at 972-549-4000 ext 2: Deadline is July 7th (1 month prior). You must make your reservations, at this number, by this date to take advantage of the Miniature Book Society special group rate. The hotel suggests strongly that you make your reservation early.
MBS Auction Items: Deadline is July 7th. The proceeds of the auction benefit the MBS; please mail quality items to Cathie Abney, 3105 Milton Road, Middletown OH 45042-3656.
Silent Auction Items: Deadline is July 17th. The proceeds of the Silent Auction are split 50/50 between the donor and MBS. Please contact Karen Nyman before mailing the items (email firstname.lastname@example.org or call 619-226-4441). Mail to: Karen Nyman, 702 Rosecrans Street, San Diego CA 92106-3013.
Keepsakes: Deadline is July 27th. Keepsakes are a memorable part of each Conclave and the MBS welcomes all keepsakes. They will be distributed to attendees via the ‘keepsake bag’. Please mail 75 keepsakes to Barbara Williamson, 612 Harvest Drive, McKinney TX 75070-5383, USA.
Barbara Williamson, Conclave Host